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please familiarize yourself with all of our vendor information before sending in your form.

these guidelines change with each market, so please read them in full! thank you.


EVENT RULES + GUIDELINES

upon your application being sent, you are confirming that you have read, and agree to all market guidelines.

  • HOW APPLICATIONS WORK: upon sending an application, you will not get email confirmation that we have received it - this is just not how our system works. our application is a google form, and after you submit there should be confirmation via that page. if you do not feel satisfied that your application made it through, or if you experienced technical difficulties while applying, please contact us via email (hawkandharvest@gmail.com) with your business name and we can check for you. only successful applicants will be contacted due to the high volume of requests we receive. you will find a list of important dates for our holiday 2024 market at the bottom of this page, which will include the date successful applicants will be contacted by. if you weren’t successful in the first round of vendor picks, our application has a section in which you can request to be placed on the wait list, and notified if spots become available due to cancellations. if you’re interested in knowing why we choose the artists we do, please visit this page.

  • harassment or negative behaviour directed at other vendors, or market organizers / staff will not be tolerated and can result in dismissal from the market. this includes behaviour at the market, during set up, or in the time leading up to the market. your market payment will not be returned in these circumstances - so be kind and have fun!

  • your full market payment is required to confirm your space. this must be sent within 48 hours of approval or your space may be given to another vendor. payments made after 48 hours may be sent back if we have already chosen another vendor.

  • in the event you need to cancel, please contact us via email to hawkandharvest@gmail.com. vendor fees are non-refundable in this case. please do not attempt to find another seller to fill your space / sub-let your vendor space, vendors who have not been approved by our team are not permitted to sell at the event.

  • we hope this is well behind us, but in the event that covid-19 (or something of the like) regulations prevent us from running our market, market fees will be returned to each vendor minus a 10% processing fee, or you will have the choice to apply your payment to a future event (no 10% processing fee will be charged in this case).

  • you are expected to provide your own extension cords if you have opted-in for needing power, and your own table cloth that will fit over the table size you have registered for. tables and chairs are provided.

  • set up and take down times will be emailed to you upon acceptance. please do not leave the market early and begin taking your booth down before we close, or arrive late for setup. all booths must be fully set up for market’s start time.

  • food + beverage vendors must have a valid food handling permit. this will be required for acceptance to the market, and also must be present on market day.

  • be considerate of your neighbour - it is expected that your items and display fits within your registered space and does not block or obstruct the vendor next to you. we do our best to fill the market with great humans who are community minded and can work together. in the highly unlikely event that you are unable to cooperate or solve spacing issues with your vendor neighbour, please contact Lauren immediately and together we will find a resolution. if you have questions about your space please ask a market volunteer or contact Lauren while setting up. the earlier, the better!

  • our market, it’s staff, or the galt museum + staff are not responsible for lost or stolen items. please watch your own booth for the duration of the market, and bring help with you so you can take breaks.

  • please do not attach anything to the walls or floors in the galt museum. your display must be free standing.

  • no tent / shade structures are permitted inside the building.

  • public health guidelines will be followed for all markets. this includes pandemic-related guidelines, or any other rules + regulations placed on us by Alberta Health Services. these guidelines, if any, will be communicated to our vendors and shoppers as soon as possible.

IMPORTANT DATES

  • Market Date: November 30 2024

  • Applications open: June 9

  • Successful applicants contacted by: July 30